The Pavilion Terms & Conditions

GOLF DAY TERMS AND CONDITIONS

Deposit

Once a provisional booking has been made the booking will be held for 14 days. On receipt of a deposit of £5.00 per person and a signed booking form the booking will be confirmed.

Cancellation Policy

The following charges will apply on the cancellation of your booking:-

Date of Cancellation	Cancellation charge payable
Between 24 and 12 weeks before the event date	10% of the total booking value
Between 12 and 16 weeks before the event date	20% of the total booking value
Between 6 and 4 weeks before the event date	30% of the total booking value
Between 4 and 2 weeks before the event date	70% of the total booking value
Less than 2 weeks before the event date	100% of the total booking value

Cancellation by Branston Golf and Country Club

In the unlikely event that we are forced to cancel your booking you will be refunded any payments in full. After this, Branston will accept no further liability. The only reason for Branston cancelling your event would be:-

Any part of the venue or course is closed or unavailable due to events beyond our control.
If you or we become insolvent, or in the case of an individual becomes subject to a bankruptcy petition
The booking or anyone associated with the booking might damage the reputation of the club

Change in numbers

Final numbers are required one week prior to your event date; this number will then be charged for regardless of last minute decreases in numbers. Should your numbers increase less than two weeks prior to the event date, every effort will be made to accommodate this change, however availability of tee times cannot be guaranteed. Should numbers be reduced within this period of time, the number confirmed two weeks prior to the event date will still be charged for.

Final Payment

Full balance payment is to be made 7 days prior to the date of the golf day. Upon receipt of the balance we assume final numbers. Any decrease after this will result in full monies being held Invoices can only be raised for large parties with prior confirmation form Branston Golf and Country Club. A credit agreement form must be completed and approved by Branston Golf & Country Club a minimum of 60 days prior to the event date.

Promotional Material

Promotional material can be used in specified areas of the golf complex. Notification and approval must be sought a minimum of 14 days prior to the event date. The club reserves the right to remove any material it feels unsuitable.

Dress Code

Soft spikes only no trainers, shirts must be worn tucked into trousers, no denim, shirts must have a collar or polo neck, shorts must be tailored and no more than 3 inches above the knee and worn with sports socks, trousers must not be tucked into socks.

Lightening

In the case of lightning play will be suspended. This will be indicated by a blast of the klaxon. All play must stop, mark your ball as play will not resume until the all clear is sounded.

Slow play

This is major complaint on all golf courses, please prepare your party so that they all tee off at the correct times and courtesy of others is adhered to at all times. Branston Golf Club reserves the right to remove any player if it seemed that they are causing unnecessary hold up in play. Requests from course marshals are to be adhered to.

Tee Times

It is the responsibility of the organisers to ensure that all players adhere to their tee times, and arrive 10 minutes before their allocated tee time. This is essential to ensure play on the golf course runs smoothly.

Half Way House

It is the responsibility of the individuals to obtain refreshments and proceed to the 10^th Tee without undue delay.

WEDDING TERMS AND CONDITIONS

Bookings and Deposits

Provisional bookings will be held for 14 days. On receipt of a completed booking form and a £500.00 (non-refundable) deposit, a booking confirmation will be sent. The Club reserves the right to release provisional bookings if a deposit has not been received within the 14 days stated. A further non-refundable deposit of £2000.00 is required 12 weeks before the function date. Failure to pay the second deposit will lead to automatic cancellation of the date

First Deposit £500.00	Second Deposit of £2000	Final Balance	Final Details
To be paid on:	To be paid on:	To be paid on:	Completed by:

Cancellations

In the unfortunate event of cancellation, the deposit is forfeited, and charges will be calculated on the contracted number of adults that has been stated on the booking confirmation form.

Period of Notice	Percentage of Rate Applicable
24 weeks notice or less	25%
16 weeks notice or less	50%
8 weeks notice or less	75%
4 weeks notice or less	100%

The Club will endeavour to re-let any cancelled bookings. If successful this will reflect in the charges. All cancellations must be confirmed in writing by both parties

Final Numbers

Final numbers must be notified at least 14 working days prior to the wedding, this will be the minimum number for which you will be charged, regardless of any last minute alterations. Should these numbers be significantly less than those indicated when booking, the club reserves the right to charge a cancellation fee.

Payment Terms

A Quotation will be submitted and must be paid in full 7 days prior to the wedding by either cash, credit card or bankers cheque. Personal cheques will only be accepted 14 days prior to the wedding. Any further charges incurred on the day must be paid for before departure.

Tariffs are reviewed yearly. Any event booked in advance for a forthcoming year should take into account the likelihood of potential increases in charges. These will, however, be indicated as accurately as possible at the time of booking.

Insurance

The Club does not accept any liability for loss or damage to property owned by or in custody of the client/member/and or guests while the property is on the premises.

Liability

The Club accepts no responsibility for the death, bodily injury or disease arising from any cause whatsoever to persons visiting the premises, except for legal liability arising due to negligence of the owners, its servants, employees or representatives.

The member/client hereby undertakes to indemnify the Club for any damage to the premises (or contents) whether or not owned by the club caused by the activities of any person attending the function. The client/member shall ensure that the client/member's guests observe the high standard of behaviour and the Club reserves the right to expel any guests behaving in a manner which it regards as detrimental to the standing of the Club or likely to cause inconvenience or annoyance to other members. In the event of the club expelling a guest it shall not be obliged to pay compensation to the guest, member or client.

The Club also reserves the right to accept bookings at their own discretion.

CONFERENCE & FUNCTIONS TERMS & CONDITIONS

Do I need to pay a deposit?

Once you have made a provisional booking, we will issue you with a booking sheet outlining the itinerary for your event. Your booking will be held for 7 days from the date of the provisional booking. On receipt of a signed booking sheet and a non-refundable deposit your booking will be confirmed.

Can I change my guest or delegate numbers?

Yes certainly. However if the numbers are significantly reduced the cancellation charges below will be applied. If you give us over 7 days notice of a change of numbers, you are able to reduce by up to 20% without incurring a charge.

If you provide less than 7 days notice, the contracted numbers will be charged. If numbers are reduced, The Pavilion at Branston reserves the right to move your event into a room more suitable to your event.

When do I have to pay the final balance?

After your initial deposit payment, the full payment of the balance will be due 7 days before your event date. The amount charged will be based upon your confirmed numbers. Once the full balance is received we are unable to refund any amount of this payment.

What if I have things I need to bring to The Pavilion before the event?

Should you wish to bring any of your own equipment into The Pavilion, you must ensure that it has been tested and is safe to use. The Pavilion at Branston will not accept any liability for the equipment you bring and would ask you comply with the rules set out in the Health & Safety at Work Act. For any third party contractors visiting the venue (i.e. contractors) under your instruction, you must ensure current adequate "Public Liability Insurance" is in place. Copies of electrical testing certificates and insurance policies must be made available upon request. Should you have any queries about this our Sales Co-ordinators will be more than happy to help.

Is there anything else I should know?

For certain events the Club may charge a deposit of £500 against the cost of possible damage to The Pavilion or its Property, which could occur during the course of the event. Should any damage occur to the venue during your event, then this deposit will be retained on account of the cost of such damage.
If you require us to recommend a supplier for anything, the bill must be settled by you directly, not The Pavilion at Branston.
It is your responsibility to ensure the supplier fully complies with all regulations as outlined above.

General

The Pavilion at Branston shall not be liable for any loss or damage to property owned by, or in custody of the Client or his agents, employees or guests. Cars are parked in the car park at the risk of the owners and their guests.

Cancellations

Should you need to cancel your event, we have a cancellation charge in place in order to recuperate any costs incurred to The Pavilion. These costs are dependant upon how close to the event you decide to cancel, as so the charges are as follows:

Date of Cancellation	Cancellation Charge Payable
60 Days	50%
30 Days	75%
7 Days	100%

Could my booking be cancelled at The Pavilion at Branston?

In the unlikely event that we are forced to cancel your booking, you will be refunded any payments in full. After this The Pavilion at Branston will accept no other liability. The only reasons for The Pavilion at Branston cancelling your event would be:

Any part of the venue is closed or unavailable due to events beyond our control
The booking, or anyone associated with the booking might damage the reputation of The Pavilion at Branston